Contracts Administrator
Contracts Administrator
Job Type
Full-timeDescription
The Contracts Administrator will be responsible for assisting in the review and administration of customer Contracts Documents.
Supervisory Responsibilities:
None.
Duties/Responsibilities:
- Provide detailed and accurate analysis of customer’s contract terms and conditions as provided at time of Bid.
- Participate in the creation of commercial terms in Bid Proposals
- Prepare Commercial portion of Bid Letter
- Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time
- Request any Bid Bonds required by Customer.
- Review customer’s contracts, purchase orders and change orders for completeness and accuracy.
- Work with internal and external partners to have any corrections made.
- Submit final/correct documents to management for approval and signature.
- Submit approved documents to accounting and return signed documents to customer.
- Prepare preliminary notices and help prepare lien releases.
- Request Insurance Certificates to be issued to our customer from our Broker.
- Administer Payment Bonds and Performance Bonds for our customers.
- Maintain/Update Contract Log and DocuSign Reports on customer document status.
- Run weekly meetings to review customer document status with other department managers.
- Participate in the creation of commercial terms in Purchase Orders to Vendors
- Collect, review and log insurance certificates from Vendors
- Analyze and resolve business risk areas and mitigate issues.
- Perform other related duties as assigned.
Requirements
Knowledge/Skills/Abilities:
- Working knowledge of Contract Law and language as applicable to Engineering, Construction and Accounting
- Working knowledge of sales/use tax in a multi-state capacity
- Working knowledge of insurance, bonds and other potential liabilities.
- Working knowledge of Lien Law and Preliminary Lien Notices
- Excellent organizational skills and attention to detail
- Excellent verbal and written communication skills
- Ability to multi-task, prioritize, and manage time efficiently.
- Proficient with Microsoft Office Suite (Word, Outlook and Excel)
- Familiarity with DocuSign is a plus.
- Familiarity with ISN, Avetta, VERO, Veriforce, Compass or other 3rd party contract compliance platforms is a plus.
Experience/Education:
- High school diploma or equivalent required
- Two years previous experience as a contract administrator, or related field preferably in the construction, engineering or accounting field
- Customer Service Experience is a plus.
- Accounting Experience is a plus.
Physical Requirements:
- This is NOT a remote job, physical presence in office Mon-Fri, 7:30a – 4:15p.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Must be able to go up and down stairs and traverse the production floor as needed.
Salary Description
$23.00-$25.00/hour
Crown Technical Systems - Contracts Administrator Application (paylocity.com)
Additional Info
Job Type : Full-Time
Education Level : High School
Experience Level : Entry Level
Job Function : Manufacturing
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