IDENTIFYING DATA: 

POSITION TITLE: PRESCHOOL FAMILY SERVICES COORDINATOR 

REPORTS TO: ASSOCIATE DIRECTOR OF PRESCHOOL SERVICES

 SUPERVISES: FAMILY SERVICES ADVOCATES & DATA OUTCOME SPECIALISTS 

DIVISION: CHILD DEVELOPMENT

 PROGRAM: STATE PRESCHOOL

 REVISED: SEPTEMBER 2023 

POSITION SUMMARY: 

Under the supervision of the Associate Director of Preschool Services, the Preschool Family Services Coordinator will be responsible for the planning, implementation and oversight of comprehensive services (nutrition, health, mental health, and disabilities), family support services, community partnerships, and all elements of the enrollment and attendance process. The position will supervise a team of Family Services Advocates and the Data Outcome Specialists. The position also works collaboratively with other administrative team members to ensure services and achieve compliance with all applicable state local laws and regulations, including but not limited to California State Preschool Program (CSPP), Community Care Licensing, and agency contracts as applicable. 

ESSENTIAL JOB FUNCTIONS: 

 Develops, plans, and oversees implementation of agency written plans, policies and procedures. 

 Provides leadership, supervision, and training to assigned Family Service Advocates and Data Outcome Specialists and effectively communicate expectations and desired outcomes. 

 Prepares and coordinates the collection of data for the annual community assessment and selfassessment and utilizes data to ensure that services are aligned to the needs of the community and agency. 

 Maintains documentation and records, both in children’s master files and on Data Base System of services provided in preparation for internal reporting and Program Information Report (PIR). 

 Reviews documentation to ensure accuracy, completeness, and consistency in adherence to regulations and requirements. 

 Reviews and analyzes programs, reports, and records, and adopts changes accordingly with appropriate prior approvals. 

 Participates as a member of the Leadership Team Meetings and Multi-Disciplinary Team (MDT). 

 Develop and maintain formal partnerships within local community to support the goals of the  program, agency and its families. 

 Maintains effective internal relationships to ensure a coordinated approach to service delivery and to address services, staffing, and compliance issues until resolved. 

 Ensures effective and timely provision of services and communication to program families. 

 Maintains knowledge of relevant state local laws and regulations and communicates updates to staff and administration for planning, trainings, and monitoring purposes, and proposes adaptation to agency procedures as appropriate. 

 Provides ongoing written monitoring and activity reports to Associate Director of Preschool Services as required.

 PROGRAM RESPONSIBILITIES:

  Adhere to Volunteers of America Southwest policies and procedures. 

 Attends trainings, workshops and meetings as scheduled and/or assigned. 

 Performs special projects. 

 Performs other related duties as assigned. 

 Travels to VOASW sites, community agencies, conferences, and trainings. 

 May need to support all VOASW sites. 

 Weekend and evening work may be assign as needed. Abides by agency Standards of Conduct and policies, including applicable laws. 

QUALIFICATIONS:

 EDUCATION: 

• Bachelor Degree in Social Work or related field. Family Development Credential preferred. • 6 core units in Early Childhood Education preferred. 

EXPERIENCE: 

• At least 5 years of experience working in family services, community involvement, and working with low income families.

 • Minimum 1 year of professional, supervisory, and management experience. 

• Experience in a preschool setting preferred. 

KNOWLEDGE AND SKILLS:

 • Must have ability to read, write, and speak English. Bilingual in Spanish preferred. 

• Proficient computer skills including Microsoft Office suite (Word, Powerpoint, Excel, Data Base System). • Excellent time management and organization skills.

 • Communication skills that foster appropriate interactions with staff, families and outside agencies. 

• Knowledge and familiarity of the communities and population served. 

• Knowledge of case management practices and family goal settings.

 • Must have knowledge of relevant state local laws, rules regulations, and Community Care Licensing. 

• Must have knowledge of Data Base System for monitoring and data analysis. 

• Strong ability for critical thinking, problem solving, organization, group facilitation, and the ability to work well with others. 

• Ability to effectively manage time and be flexible to the demands of the position. 

• Ability to supervise and manage assigned staff, assess performance, and determine professional development needs. 

• Ability to demonstrate initiative, resourcefulness and to safely and competently respond to urgent and emergency situations (within scope of position). 

• Ability to maintain professional boundaries with staff, children and families. 

• Ability to maintain confidentiality of all records and information that pertain to staff, children, families, agency and its related interests. 

SUPERVISION: 

• Supervised by the Associate Director of Preschool Services for organizational guidance, performance evaluation, and professional development planning. • Supervises: Family Service Advocates and the Data Outcome Specialists 

RELATIONSHIPS: 

• Administrative • Program Staff • Parents • Public

 REQUIREMENTS:

 Prior to hire, the following must be assured:

 • Clear criminal record following a fingerprint screening with the Department of Justice (DOJ, Federal Bureau of Investigation (FBI), Child Abuse Central Index (CACI), and Megan's law. •

 Completed and signed statement of any pending and prior criminal arrests/ charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies. 

• Successful completion of an initial health examination, performed by OR under the supervision of a physician, to determine, at a minimum, if the prospective employee can perform the duties outlined in the position description.

 • Proof of the absence of Tuberculosis, from a physician, to show that the prospective employee is clear to work with children and families. 

• Must present documentation of current immunization against Influenza, Measles, and Pertussis (TDAP). 

• Use of an automobile with proper insurance coverage and valid California driver's license. 

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: 

• Ability to lift 30 pounds if required. • Ability to squat, bend, stoop, sit on floor, stand, and walk for required period. 

• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. 

• Reach with hands, arms, use hands, and fingers to handle objects and operate tools, computers, and/or controls. 

• Operates equipment safely and efficiently, i.e. oven, warmers, ice machine, dishwasher, microwave, can openers, coffee maker, steamers, mixers and chef's knifes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Resumes can be emailed to Maria Nieto at mnieto@voa-swcal.org