Title:   SECRETARY/PROGRAM AIDE-DAY PROGRAMS

Function: Provide secretarial support to program manager, billing, front office reception, computer operation, cash management, record keeping, initial data entry for case magic, and other general office duties.

Duties and Responsibilities:

• Handle incoming calls and route messages appropriately.
• Track and reconcile consumer cash accounts.
• Welcome and Assist visitors.
• Schedule appointments with appropriate agencies, as required.
• Use spreadsheet software to maintain staff and client attendance records, email ratio daily to Director of Day Programs.
• Verify accuracy of substitute timesheets daily.
• Typing, duplication, processing and mailing of notices, records, reports and correspondence.
• Maintain consumer, parent/care provider, and transportation lists.
• Type updated information in consumer emergency  book,  providing  necessary  information  for  second group leader, as required
• Process mail and distribute accordingly.
• Transmit required information to Administrative Office
• Make telephone calls to parents/care providers, transportation sources, and others as directed
• Provide community finances to instructors, as directed.
• Beverage fund collection, under supervision of  Program Manager 
• Maintain consumer attendance records.
• Maintaining necessary  office  and  maintenance  supplies  and  materials;  submit monthly  requisition,  as needed
• Maintain    required   Regional Center documents, including  program   statistics,   as  assigned;  prepare monthly billings
• Prepare and maintain consumer payroll records, including Dept. of Labor (DOL) documentation;  assist in  preparation of DOL certification, as assigned
• Perform documentation and data gathering tasks, as assigned.
• Maintain records and send billing information to Administrative Office for all contract work, including yard maintenance and custodial
• Maintain confidentiality.
• Attend staff and other meetings assigned.
• Adhere to all safety regulations.
• All other duties and responsibilities assigned Supervised By: Program Manager. 

Supervised By:  Program Manager

Requirements: High School diploma or equivalent, plus minimum of two years office experience, typing 50 wpm with accuracy, knowledge of grammar, spelling, filing and confidentiality; current CPR and First Aid training required. Must have a clear driving record, valid CA driver’s license, and 5 years driving experience, safe reliable transportation, and proof of current vehicle insurance. Ability to lift up to 25 lbs. by self; must be able to communicate within normal parameters; standing, sitting, walking, pushing, pulling, and repetitive motion required; bending and squatting may be necessary. Use chemicals in accordance with manufacturer’s labeled instructions.

Technological Requirements:  Must possess a basic level of proficiency in Microsoft Office, including Word, Excel, and Outlook. 

Hours:   8:00 – 3:30, Monday through Friday, includes a 1/2 hour unpaid lunch 

Click here to apply.

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